RFID - File Tracking System

Better Process - Better Management - RFID Technology

RFID Based – File Tracking System

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Importance of RFID File Tracking System

Files are most valuable for any company, it’s an Intellectual property. If a company having huge amount of files or documents then it is very important to manage.

Current Challenges in File Management System
  • Time consumption of searching any file will increase.
  • If file is misplaced then there will be not be any surety that file is misplaced or it is missing.
  • Tracking the path of file movement is also very difficult.
  • Inventory management of files is very difficult job.
  • Keeping check-In / Check-Out record is headache for organizations.
Why RFID is required for File Tracking

Radio Frequency Identification (RFID) is playing a vital role in File Tracking and it increases the efficiency of organization by automating the whole file management process.

RFID based File Tracking is a complete system that take care of

  • Inventory of files in an organization.
  • Giving Check-In/Check-Out history of each file to know the path and order of file movement from one employee to other or one department to other.
  • If file moves from IT department to Finance Department then we can get details who released the file along with time and who is having it, in a single click.
  • Inventory will give you the list of Missing and Misplaced files.
  • Daily Reports to your mail box.
Functioning of Our RFID File Tracking System

Tagging: Tagging is the process of mapping & registering file with unique RFID tag, with corresponding location and department.

Inventory: Handheld reader reads and save all the record files coming in its range. It gives alert for misplaced and missing files.

Check-In/Check-Out: Files can be check-in or check-out by self-check in/checkout station.

Searching File: Any File can be search with handheld reader by entering file name or id, As file come in range of handheld reader it start beeping & will show the message file found.

MIS Reporting: MIS Report can be generated from the web application anytime and anywhere in the scope of internet.

Administrator Settings: Administrator setting can be applied on files such as if some files cannot checked-in or checked-out.

Real Time Tracking: Files can be tracked in real time by fixed readers, installed at various places inside the campus.

Anti-Theft Gate: Anti-Theft gate will take care, any file cannot be taken out without proper check-out in this case system will start a Siren for theft alert.

Our RFID based File tracking solutions
Few important features of our Real Time File Tracking System
  • File registration
  • Searching specific file with its file name or id using handheld reader by getting its last seen location.
  • Inventory management using handheld reader
  • File check in/ checkout using our application
  • Tracking file travel path using our application
  • Tracking file travel path using our application
  • Tracking last seen position of the file and time tracking of a specific file using our application
  • Time interval for file at particular location via application
  • Alert for in/out in cabin (optional via SMS)
  • MIS Report using cloud application
  • Daily auto generated reports
  • Anti-Theft system via Service
  • Real Time Data provided by integrated web service
Our simple file tracking solution features
  • File registration
  • Searching specific file with file name or id using handheld reader
  • Inventory management using handheld device
  • File check-in/check-out using application
  • MIS report using application
  • Daily auto generated reports
  • Anti-theft system via service
  • Real Time data provided by Web Service

Cipher Trivia - Code of Business Technology.